Rising Artist Guidelines & Requirements

Rising Artist Gallery Information

Guidelines & Requirements

Congratulations! You have been selected from hundreds of applicants to be one of the artists in this year’s Spectrum Miami Rising Artist Exhibition. We are looking forward to working with you from the early planning stages before the show, during the show and long after. Feel free to contact us with questions, concerns or suggestions.

Move-In Hours

Tuesday, Dec. 3rd, 10 a.m. – 8 p.m. (after the Rising Artist Galley Meeting)

Meeting

Tuesday, Dec. 3rd, 9:30 a.m. in the RA Gallery

We are looking forward to meeting you and would like to pass along some helpful and important exhibiting information.

Participation Requirements

  • In order to preserve the integrity and presentation standards of the Rising Artist Exhibition, the Spectrum Miami Curatorial Team has established guidelines and requirements that will be expected and enforced. The Curatorial Team will oversee and provide valuable guidance based on experience and expertise; their directive and decisions will be final
  • Attend the Rising Artist Gallery Meeting on Tuesday, Dec. 3rd, 9:30 a.m. in the RA Gallery. Notify us at risingartistgallery@spectrum-miami.com if you are unable to attend
  • If you have arranged for assistance with your installation, arrive on time with artwork unpacked and ready to hang at the appointed time. In the event of a delay, your time slot will be forfeited and rescheduled based on availability to avoid delays in the overall installation of the Exhibit
  • Make arrangements with the Rising Artist Curator: risingartistgallery@spectrum-miami.com if assistance is needed for set-up, sales or any other responsibility
  • Make all necessary arrangements for installation/de-installation, packing and shipping. All artwork must be properly boxed/crated and labeled with shipping labels and Bills of Lading during move-out to avoid lost/damaged art
  • All sales are strictly between you and the art buyer; 100% of the revenue is yours. To process credit card transactions most exhibitors use either PayPal or SquareUp; you will need to set up an account. If these are not options for you, RMG offers a service to process payments on your behalf in the Show Office. RMG will retain 4% of the transaction to cover bank fees and an additional 5% service fee. Funds from the sale will be remitted to the exhibitor in approx. 30 days once the funds have cleared

Presentation Guidelines

  • All displayed artwork must be matted, framed, gallery wrapped or otherwise mounted. Framed works must have a wire or other means of hanging. Every piece of art must be labeled with its title, retail price, and the artist’s name on art labels that do not exceed 3”x 5”
  • Excessive or overcrowding of art is not permitted. Plan to display no more than 3 pieces per 10’ x 10’ wall. The artwork should cover no more than 70% of the wall space; 30% of the wall is to be left open
  • A 10′ x 10′ wall can not display a piece larger than 8′ W x 5′ H
  • Artwork can not exceed the perimeters of your designated wall
  • Vinyl wall signage will be provided for you. The font size and style will be consistent and un-customizable to maintain a cohesive presentation
  • The only artwork permitted will be the artwork that is displayed on the walls
  • The Gallery Curatorial Team reserves the right (in its sole discretion) to remove art or anything from the show should it not be professionally appropriate, offensive in nature or discriminatory

Marketing Materials

  • One wall mounted brochure holder is provided and allowed per wall. This is the only place where your brochures may be displayed
    1. Brochure holder is single pocket design to display 4″ x 9″ literature
    2. Holds typical tri-fold brochure measuring 3.4″ wide x 8.5″ high
  • One wall mounted business card holder is provided and allowed per wall. This is the only place where your business cards may be displayed
    1. Card holder to display standard-size cards measuring 3″ wide x 2-1/2″ high
  • Each RA Exhibitor must provide TAPS signs for each piece of artwork to be displayed
    1. On a card no larger than 5″ wide x 3″ high, a complete list of the individual artwork’s Title, Artist, price, and Size
    2. These must be printed signs
    3. Hand-written signs are not permitted
Rising Artist Guidelines & Requirements
Rising Artist Gallery - Brochure Holder

At The Show

Your professional appearance and approach to your exhibition will enhance your experience and results at the show. Like any gallery environment, the Rising Artist Gallery has the primary purpose of representing its artists’ work. You are expected to be the best representative of your work and the Gallery as a whole. Therefore, you are required to follow these basic Gallery Guidelines:

  • Smile, be present with guests, greet them
  • Ask open ended questions: Tell me about your art collection. What made you stop and look at this piece?
  • Put down your phone or tablet. it’s show time! The only reason to use it is to show a client more of your work!
  • Invite guests to sign in the RA Gallery Guest Book. the Show Management Curator will distribute all leads to the appropriate RA Exhibitor directly after the show for your follow up opportunities
  • A few personal items may be stored in the RA Gallery closet. They are not permitted on the Gallery floor
  • No food or drink in the RA Gallery ever. RA Exhibitors can take a break in the cafe or in the seating areas of the show
  • LImited seating is provided for the artists only in the RA Gallery seating area. This area is primarily designed to accommodate clients
  • Family and friends are welcome to the show. Please share a complimentary ticket with them. There is no seating for them in the RA Gallery area
  • Remember exhibiting at Spectrum Miami is a tremendous opportunity—not just for connecting with possible clients and collectors, but networking. The aisles are full of exhibitors and attendees who are galleries, art publishers, designers, project managers and more. Not to mention the artists that are your neighbors. Everyone is a possible connection for expanding your business, learning an important aspect of the art business, a mentor, a friend
  • If you have a question, an issue, or a special circumstance arises, the first person to contact is the Rising Artist Gallery Curator. They will be there to assist you, solve problems, and work with Show Operations to get any special needs met

Rising Artist Gallery Exhibition Includes

  • • Rising Artist (RA) Wall Space: Only one artist per wall, no share wall space
  • • Each RA wall space is approximately 10′ wide by 10′ tall. Due to construction, there may be some variance in actual size.
  • • 2 lights – No exhibitor furnished lights are permitted.
  • • Vinyl Wall Signage
  • • Show Hand-out Exhibitor Listing
  • • Spectrum Miami website Exhibitor Preview & Listing
  • • Wall Mounted Holders for Brochures and Business Cards
  • • Curatorial Services

Rising Artist Gallery Set-Up Schedule

Rising Artist (RA) Gallery Meeting on Tuesday, December 4, 2018, at 9:30 a.m. in RA Gallery area.

Meeting is an introduction to Spectrum Miami, the Rising Artist Gallery Curatorial Team, and review of RA Gallery Guidelines, Rules and Requirements. Attendance is optional but highly recommended.

  • • Rising Artist Exhibitors may set up beginning at 10 a.m. on Wednesday, April 18, 2018. No RA will be permitted to set up prior to this date and time.
  • • Each RA wall space is approximately 10′ wide by 10′ tall. Due to construction, there may be some variance in actual size.
  • • Artwork should be planned to be no more than 3 pieces per RA wall, covering no more than 70% of the wall space, 30% of the wall space is to be left blank and open.
  • • The maximum size artwork to be hung on an individual wall should be planned to be no larger than 8′ wide by 5′ high.

Presentation Guidelines

  • • Only one artist per Rising Artist Gallery wall is permitted.
  • • The Show Management Curator will curate and strictly enforce proper artwork presentation within the Gallery.
  • • The onsite Show Management Curator will approve the artwork and hanging design of each wall.
  • • RA Exhibitors are not allowed to exceed the perimeters of their wall with any type of artwork, sculpture or furniture.
  • • Signage is limited to Show Management provided Vinyl Wall Signage and 3″ x 5″ individual artwork signs (see TAPS signage specifics below).
  • • No artwork is allowed on the floor or stacked against the wall.
  • • Extra artwork must be stored off the floor and not in the Rising Artist Gallery booth space.
  • • When your artwork sells, 100% of the revenue is yours. We recommend that you “Square Up” ahead of the show in order to accommodate credit card transactions. Here is the link to establish your account: www.squareup.com
  • • If you do not have a means for accepting credit cards, the RA Gallery Curator will assist you with the transaction through our Show Office Services. A 9% credit card service fee is charged for handling your transaction.

Hanging Art Guidelines

Rising Artist Gallery Exhibitors must comply with the following rules and regulations:

  • • All displayed artwork must be matted, framed, gallery wrapped or otherwise mounted. Framed works must have a wire or other means of hanging. Every piece of art must be labeled with its title, retail price, and the artist’s name.
  • • Each RA exhibitor is required to notify the Show Management’s Curator if they will or will not be present for show set-up, during the show, and show break-down. Notification is required no later than April 2, 2018.
  • • If the RA exhibitor plans to be present for set-up, they are required to provide personnel to install their artwork with the Curator’s direction. Likewise, if they are present at the end of the show, they are required to remove and pack their artwork according to the break-down schedule.
  • • Each RA exhibitor is responsible for providing artwork ready to hang. Show Management will provide picture hooks, hammers, and ladders.
  • • Excessive or overcrowding of art on the walls is not permitted. Artwork can cover up to 70% of your wall space. 30% of the blank wall should be exposed.
  • • Show Management reserves the right (in it’s sole discretion) to remove art or anything from the show should it not be professionally appropriate, offensive in nature or discriminatory.

Questions?

Ask the Rising Artist Gallery Curator
risingartistgallery@spectrum-miami.com

NOTE: These Guidelines and Requirements need to be accepted and agreed by each Rising Artist Gallery exhibitor before arriving at the show and hanging their booth..

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